Agenda: Policy Committee Meeting, April 27, 2023

Effective: January 26, 2021 Timeline Action School Name Request Submission Rolling submission A request to name or rename a school is submitted using the School Name Request form with an addendum for why the expedited name change is needed. School Name Request forms may be submitted by the following: ● a District employee; ● a principal, teacher, or staff member of the school; or a parent, guardian, or family member or student of the school community. School Name Request Review Minimum of 1 month2 weeks The District School Naming Committee (including but not limited to representatives of Office of Schools, Office of Operations, Offices of Student Support Services, Office of the Superintendent) reviews School Name Requests. A cost analysis is conducted. The District School Naming Committee provides written approval of School Name Request. Community Engagement Minimum of 2 months Approved requests begin community engagement. A new school name using

the School Name Proposal form is submitted to the Superintendent for final review. School Name Approval Minimum of 5 weeks A final decision on the school name recommendation is made by the Superintendent. An action item for the school name is prepared and submitted to the Board of Education. Board Approval Action Meetings occur one time per month Approval provided by the Board of Education during the Action Meeting. Submission to BOE July Official school file submitted to PDE containing name change. Transition 6 months Once approved, the school community works with members of the District Naming Committee on signage, education campaigns, and any necessary rebranding efforts. Note: The timeline outlined above is over one school year and ranges from 43.5 to 76.5 months. Renaming Portion of a Property Timeline Action Portion of Property Request Submission Rolling Submission A request to name or rename a portion of a school property such as

classrooms, libraries, laboratories, auditoriums, and gymnasiums should be submitted using the School Name Request form. The request must have the endorsement of the Principal. School Name Request forms may be submitted by the following: Page 7 of 13

Effective: January 26, 2021 ● a District employee; ● a principal, teacher, or staff member of the school; or ● a parent, guardian, or family member or student of the school community. School Name Request Review Minimum of 1 month The District School Naming Committee evaluates the portion of property request against the naming criteria. A cost analysis is conducted. The District School Naming Committee provides written approval of portion of property request. Community Engagement Minimum of 2 months Approved requests begin community engagement (please see requirements below). A new name for the portion of the property is submitted using the School Name Proposal form to the District Naming Committee for final review. Portion of Property Name Approval Minimum of 4 weeks A final decision on the portion of property recommendation is made by the Superintendent or their designee. Transition Minimum of 6 months Once approved, the school community works with members of the

District Naming Committee on signage, education campaigns, and any necessary rebranding efforts. Note: The timeline outlined above is over one school year and ranges from 4 to 7 months. Community Engagement Requirements Any new school name or renaming of a school shall include a community engagement process before the final action on an official school name is completed. The community engagement process must include the requirements outlined in this section with the goal of 1) informing students, staff, parents, graduates/alumni and community of the process and opportunities that exist for them to be property involved, and 2) gathering their ideas for, and rationale behind, potential new names, and 3) obtaining their vote on the new name of the school opinion of the desirability of the recommendation. Information and artifacts produced as a result of the engagement process are submitted to the District School Naming Committee and Superintendent.

Please refer to the Community Engagement Checklist to ensure the minimum requirements have been met. Engagement Requirements for New School Names and Full Name Changes The following requirements and deliverables must be met as a result of the community engagement process for names of new schools or full name changes of existing schools. 1. Provide letters of support from the Assistant Superintendent and Principal. 2. Hold, at minimum, one meeting with the School Advisory Council (“SAC”) and one open community meeting. Form a School Naming Council which must meet a minimum of three times. The School Naming Council should include members of Page 8 of 13

Effective: January 26, 2021 the School Advisory Council (or equivalent parent/family leadership group) but must be its own entity. The school naming council must include at least one student representative. It is recommended that the School Naming Council also include school staff, family members, community members, and leaders from neighborhood community organizations. The principal and School Naming CouncilSAC will be held accountable for the procedures outlined in sections a) through c) below i and ii and must present convincing evidence that all community engagement requirements the following steps were completed. Holding multiple meeting dates and times are highly encouraged in order to meet the needs of all families and community members. Meetings may be held on the same date as another school event for convenience, but the meeting must be separate and all notices of the meeting must be related to the discussion of the

name change. All meetings should be held at the school whenever possible. If a meeting cannot be held at the school, then the location of the meeting must be within the immediate vicinity of the school and accessible by public transportation.All School Naming Council Meetings and calls to action must be documented with the following: a. Meeting with that SAC - If the SAC does not exist, the principal must meet with a group of various students, teachers, leaders, parents, and community members to gather input. For the purpose of the name change process, this group will be called the “School Naming Council.” The following must be provided: i. The date, time, and sign-in sheet for the meeting ii. Description of how, when, and where students, teachers, parents and/or community members were notified that the school name change would be discussed at the meeting iii. A copy of the notices posted iv. A copy of the letter sent home with students

v. A copy of the agenda that allows for presentation of the name and discussion and feedback from attendees b. Open community meeting. The following must be provided: i. The date, time, and sign-in sheet for the meeting ii. Description of how, when, and where students, teachers, parents, alumni, and/or community members were notified that the school name change would be discussed at the meeting. (At a minimum, families and the community must be notified about the suggested name change and open community meeting by robocall, text alert, and email alert; school-based social media if available; school website; backpack mail; and palm cards and/or flyers.) iii. A copy of the notices posted iv. A copy of letters sent v. A copy of the agenda that allows for 1. presentation of the name and discussion and feedback from attendees and 2. information regarding the school name change survey and when responses are due vi. A copy of the meeting presentation (if applicable)

c. The date, time, and sign-in sheet for the meeting Page 9 of 13

Effective: January 26, 2021 d. Description of how, where, and where members for the committee where recruited i. A copy of the notices and letters posted and sent home e. A copy of the agenda used during each meeting 3. Hold, at minimum, three open community meetings. These meetings must include: a. Meeting 1: Introduction of the name change process and call to action for new name submission b. Meeting 2: Report out of top name choices and explanation of voting process c. Meeting 3: Announcement of the new name Meetings may be held on the same date as another school event for convenience, but the meeting must be separate and all notices of the meeting must be related to the discussion of the name change. If a meeting is in person, it should be held at the school whenever possible. The following must be provided for all open community meetings: d. The date, time and sign-in sheet for the meeting e. Description of how, when, and where students, teachers, parents, alumni,

and/or community members were notified that the school name change would be discussed at the meeting. (At a minimum, families and the community must be notified about the suggested name change and open community meeting by robocall, text alert, and email alert; school-based social media if available; school website; backpack mail; and palm cards and/or flyers.) f. A copy of the notices posted g. A copy of letters sent h. A copy of the agenda and presentation slides used 4. Provide the following notices to school stakeholders: a. Reasonable efforts to notify the following people/groups (if they exist) that a name change is being considered at the school: Area Electeds (i.e., the City Councilmember and the State Legislator(s) for the school’s District), Home and School Association (“HSA”), Friends of Group(s), Alumni Association, Registered Community Organizations (“RCO”) i. Copy of the notices posted (if applicable) ii. Copy of letters sent

b. Notification to the City Council representative i. Copy of letters sent 5. Provide letters of support from the Assistant Superintendent, a Registered Community Organization,City Councilperson and at least onetwo of the following: the SAC or “School Naming Council,” HSA or Friends of Group, Alumni Association, and/or Area ElectedRCO 6. Conduct two a school surveys with the following requirements: a. Students, parents, and community members must be given at least three weeks to submit survey responses from the date they were first notified the survey was available b. Questions on the survey must allow for the following responses: i. Support for or against the proposed name change ii. The reason the respondent supports or opposes the name change Page 10 of 13

Effective: January 26, 2021 iii. Suggestions for New School Names (survey 1) iv. Preference for New School Name (survey 2) c. Survey results must be submitted along with the other artifacts in the community engagement process Engagement Requirements for Amended Name Changes The following requirements and deliverables must be met as a result of the community engagement process for partial name changes. 1. Provide letters of support from the Assistant Superintendent and Principal. a. If the partial name change includes the addition of an area of focus, a letter of support from the corresponding School District of Philadelphia office must be submitted. 2. Hold, at minimum, two open community meetings. These meetings must include: a. Meeting 1: Name change process overview; Proposed partial name change presented; Explanation of voting process b. Meeting 2: Announcement of survey results The following must be provided for all open community meetings:

c. The date, time, and sign-in sheet for the meeting d. Description of how, when, and where students, teachers, parents, alumni, and/or community members were notified that the school name change would be discussed at the meeting. (At a minimum, families and the community must be notified about the suggested name change and open community meeting by robocall, text alert, and email alert; school-based social media if available; school website; backpack mail; and palm cards and/or flyers.) e. A copy of the notices posted f. A copy of letters sent g. A copy of the agenda and presentation slides used 3. Provide the following notices to school stakeholders: a. Reasonable efforts to notify the following people/groups (if they exist) that a name change is being considered at the school: Area Electeds, Home and School Association (“HSA”), Friends of Group(s), Alumni Association, Registered Community Organizations (“RCO”) i. Copy of the notices posted (if applicable) ii. Copy of letters sent

4. Conduct a school survey with the following requirements: a. Students, parents, and community members must be given at least three weeks to submit survey responses from the date they were first notified the survey was available b. Questions on the survey must allow for the following responses: i. Support for or against the amended name change ii. Rationale for opinion Engagement Requirements for Portions of Properties Page 11 of 13

Effective: January 26, 2021 1. Provide letters of support from the Assistant Superintendent and Principal. a. If the portion of property name change will require internal signage, environmental and capital projects must be consulted and provide approval. 2. Hold, at minimum, one open community meeting to allow stakeholders the opportunity to provide feedback on the proposed new name for the portion of property. 3. The following must be provided for the open community meeting: a. The date, time, and sign-in sheet for the meeting b. Description of how, when, and where students, teachers, parents, alumni, and/or community members were notified that the school name change would be discussed at the meeting. c. A copy of the agenda and presentation slides used 4. Conduct a school survey with the following requirements: a. Students, parents, and community members must be given at least three weeks to submit survey responses from the date they were first notified the survey was available

b. Questions on the survey must allow for the following responses: i. Support for or against the portion of property name change ii. Rationale for opinion Meeting the Needs of Multilingual Families The District strives to ensure equitable access to services and opportunities for multilingual families and their children. Communication related to the community engagement name changing process should reflect the languages spoken by the families of that school community. Upon request, translation and interpretation services must be provided at all community meetings related to the school name change process. For assistance in translations, interpretations, and other outreach services, please: a. Visit the website at https://www.philasd.org/face/translations, b. Contact via email at translation@philasd.org, or c. Call 215-400-4180 Submission of Community Engagement Artifacts Please submit all community engagement information and artifacts to the Office of

SchoolsDivision of Academic Services by emailing SGS@philasd.orgschoolnamechange@philasd.org. Questions and Support Please contact SGS@philasd.orgschoolnamechange@philasd.org with any questions or clarifications on these procedures. Maintenance Schedule Page 12 of 13

Effective: January 26, 2021 These procedures will be reviewed upon policy renewal, or as needed. Related Information: School Name Change Financial Considerations Page 13 of 13

THE SCHOOL DISTRICT OF PHILADELPHIA No. 717 SECTION: 700 Property TITLE: Policy 717 - District-Issued Mobile Communications Devices ADOPTED: August 21, 2014 REVISED: September 19, 2019 POLICY 717 - DISTRICT-ISSUED MOBILE COMMUNICATIONS DEVICES Purpose The purpose of this pPolicy is to establish general guidelines for the issuance and utilization of mobile communications devices by officials, staff, and other authorized persons within the School District of Philadelphia (“District”). Definitions For the purposes of this policy, the following phrase shall have the following meaning: Mobile communications device: - Any portable wireless telecommunications equipment that is provided by the District to officials, staff, and other authorized persons and utilized for the transmission and/or reception of voice, photographs, video, or computer data. Such devices include, but shall not be limited to,

cellular or mobile telephones, pagers, two-way radios, wireless modems, and portable Internet appliances. Authority The School District of Philadelphia (“District”) may, in its sole discretion, provideThe Pennsylvania Public School Code permits the Board of Education (“Board”) to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper, regarding the provision of mobile communications devices to certain employeesofficials, staff, and other authorized personnel for the express purpose of enhancing the safety, security, and operational efficiency of administrative and school- based operations.[1] Delegation of Responsibility The Board directs the Superintendent or their designee, through the Office of Information Technology and Data Management, to develop Administrative Procedures that outline the District’s shall designate a District official to administer the implementation of this policy. The appropriate Chief administrator, i.e., the

Superintendent and those senior administrators reporting directly to the Superintendent, in addition to the General Counsel and Chief of Staff of the Board of Education (“Board”), shall further designate an official to administer the issuance management and oversight of District-issued mobile communications devices within their respective divisions subject to the following guidelines, which shall be made known to all appropriate officers, directors, managers and other District personnel. The official designated by the Superintendent to administer the implementation of all mobile communications devices within the DistrictOffice of Information Technology and Data Management shall: 1) Mmaintain direct oversight of the inventory of equipment, service contracts, rate plans, and internal controls for all mobile communications devices. 2) Ensure compliance with applicable regulatory policies and procedures.

The Superintendent and Chief Information Officer shall by mutual agreement, be permitted to except any provision contained within this policy provided that such exception is deemed a critical operational necessity.

Mandatory Regulatory Procedures: Mobile communications devices shall be used for the sole and express purpose of conducting official business and maintaining operations of the District. Personal, unauthorized, excessive, or commercial use of a mobile communications device is strictly prohibited and will result in appropriate disciplinary action. Individuals issued mobile communications devices are expected to use reasonable care to prevent the loss, theft, damage and/or unauthorized use of mobile communication devices. [1][2] An employee may be issued a mobile communications device for the performance of job-related duties and responsibilities only if the employee: 1. Is in an active full-time position; however, secretarial or other office support staff are not eligible for issuance of a device; and 2. Is required to perform the majority of their duties away from their primary work location; or

3. Has a frequent and regular need for immediate communication for either emergency communication purposes or for productivity enhancement. The Superintendent and Chief administrators are authorized to use the limited budgetary funds allocated to their respective divisions to provide mobile communications devices to employees who, in their judgment, require a mobile communications device and satisfy the guidelines contained herein. [3] Requests for the consideration of the issuance of mobile communications devices must be submitted directly to the Office of Information Technology. Persons not directly employed by the District including, but not limited to, students, volunteers, and consultants, or employees who are retired, on extended leave, or hired on a per diem basis shall not be eligible for the issuance or retention of a mobile communications device. Mobile communications devices may not be used for routine and regular communication or when an equivalent,

more cost-effective means of communication is available, unless necessary for safety or emergency purposes. Use of mobile communications devices is subject to management review, monitoring and auditing by the District. Audits may be performed on the usage and internal controls of mobile communications devices subject to the Public School Code and Board policy. [2] [4] All employees issued a mobile communications device are required to surrender the device(s) upon termination of employment with the District, after a reassignment of job duties or immediately upon request at any time by an official of the District. Surrendered devices must be returned to the Office of Information Technology. The use of a mobile communications device while operating a school bus or other motorized vehicle is strictly prohibited, unless necessary for safety or emergency purposes and in accordance with applicable laws. [5]

All mobile communications devices shall be acquired in strict accordance with this pPolicy. An administrative office or school shall not be permitted to purchase or contract directly for the acquisition of a mobile communications device or related service without the express involvement and consent of the Office of Information Technology and Data Management. Failure to comply with any Board policies or administrative procedures regarding mobile communications devices issued by the District shall result in appropriate disciplinary action and/or reimbursement of associated costs. [1] [2] Financial Responsibilities

An employee issued a mobile communications device shall be financially responsible for lost, stolen, or damaged equipment, as well as any and all personal or unauthorized usage of services in conjunction with the device. [2] An employee shall not be reimbursed for use of a personal mobile communications device or telecommunications services unless specifically authorized in advance of such usage by the Superintendent, Chief Finance Officer or Chief of Staff of the Board. To ensure proper tracking of District expenditures, the use of a District Administrative Activity Fund for any mobile communications device or telecommunications charge is strictly prohibited. Legal References: 1. 24 P.S. § 5-510 2. Policy 317. - Employee Conduct/Disciplinary Procedures and Reporting Requirements 3. Policy 815. Acceptable Use of Internet, Technology, and Network Resources 4. Policy 624. Capital Assets Policy 5. Policy 619. District Audits

6. 75 Pa. C.S.A. Sec. 3316. Prohibiting Text-based Communications 7. Policy 617. Administrative Activity Funds Administrative Procedures: Policy 717 Administrative Procedures

Effective: Administrative Procedures for District-Issued Mobile Communications Devices (Attachment for Policy No. 717) Purpose These Administrative Procedures are directed to officials, staff, and other authorized persons who are assigned a mobile communication device by the School District of Philadelphia (“District”). The goal is to provide clear expectations to all parties regarding the use and care of these devices. The District's responsibility is to assign a mobile communications device under Policy 717 - District-Issued Mobile Communications Devices. As such, the Office of Information Technology and Data Management (OITDM) is responsible for procurement/acquisition, distribution, tracking and inventory processes, and repair and replacement as deemed necessary. Definitions Mobile communications device: Any portable wireless telecommunications equipment that is provided by the District to officials, staff, and other authorized persons and utilized for the

transmission and/or reception of voice, photographs, video, or computer data. Such devices include, but shall not be limited to, cellular or mobile telephones, wireless modems, and portable Internet appliances.1 Procedures Procurement of Mobile Communications Devices ● OITDM purchases, pursuant to procurement policies, all cellular/mobile phones and portable wireless modems (“hotspots”). ● Requests for the purchase of cellular/mobile phones must be submitted to OITDM for review and approval. Mobile/Cellular Phone Eligibility The following staff are eligible for District-issued mobile/cellular phones: ● Central Administration Staff ○ The current list of staff eligible for District cell phones can be found here. ● School-Based Staff ○ Principals ○ Assistant Principals ○ Building Engineers 1Note: This does not include pagers or two-way radios. Those devices can be purchased at the school-level and may be done in coordination with the Office of School Safety. Page 1 of 3

Effective: Mobile/Cellular Phone Request Process ● To request a District-issued cellular phone, eligible staff must open a service request using the “IT Help Desk” tile in the Employee Portal. ● A representative of the Telecommunications team will review the request and provide next steps. ● Cellular devices must be picked up from Suite 404 in the Education Center. Pick-up appointments will be scheduled with a representative of the Telecommunications team. OITDM Inventory Management of Cellular Phones ● Cellular Phone Assignment ○ Cellular phones will be assigned directly to a staff member. ○ OITDM maintains an inventory of the cellular phone and phone number issued to a staff member. ● Usage Monitoring ○ The Telecommunications team regularly audits cellular phone usage data from our contracted provider. ○ Cellular phone devices will be deactivated without notice if there is no device usage for 180 days. Staff Responsibilities for District-Issued Cellular Phones

● Staff are expected to use reasonable care to prevent the loss, theft, damage and/or unauthorized use of cellular phones. ● Staff cannot transfer their District-issued cellular phone to another individual, even in instances of direct staff transition (i.e., a principal cannot hand off their District-issued cellular phone to the next principal coming into the building). ● Upon separation, staff are required to surrender District-issued cellular phones. The device lock password should be removed from the cellular phone. ● District-issued cellular phone numbers cannot be transferred to personal accounts at time of employee separation or retirement. Cellular Phone Theft ● In instances of theft where reasonable care has been taken, the staff member will not be held financially responsible. ● In instances of theft where reasonable care was not taken, the staff member will be held financially responsible.

● Once a replacement device is available, the staff member will be responsible for picking up it from the Education Center. ● Reporting Procedures: ○ Theft on District property requires a serious incident report to be submitted to the staff member’s immediate supervisor. An official police report is required. Page 2 of 3

Effective: ○ Theft at any other location requires an official police report documenting the theft. A copy must be submitted to their immediate supervisor. ○ All instances of theft must be reported to the IT Help Desk immediately and include the relevant serious incident report number and/or police report number. Cellular Phone Loss ● In instances where a staff member loses their District-issued cellular phone, the staff member will be held financially responsible. ○ Once a replacement device is available, the staff member will be responsible for picking up it from the Education Center. ● Reporting Procedure: All instances of lost District-issued cellular phones should be reported to the IT Help Desk. Cellular Phone Damage ● Mobile communications devices purchased by OITDM include limited warranty coverage. Damage beyond this coverage may be the responsibility of the staff member or their employing department.

● If a cellular phone is damaged, the staff member should open a service request through the IT Help Desk to report the damage and receive support from the Telecommunications team. Maintenance Schedule These Procedures shall be reviewed upon review of the Policy, or upon the occurrence of a triggering event Related Information: Acceptable Use Policy Employee Code of Ethics Page 3 of 3

THE SCHOOL DISTRICT OF PHILADELPHIA No. 717.1 SECTION: 700 Property TITLE: Policy 717.1 - District-Issued Computers and Portable Computing Devices ADOPTED: August 21, 2014 REVISED: September 19, 2019 POLICY 717.1 - DISTRICT-ISSUED COMPUTERS AND PORTABLE COMPUTING DEVICES Purpose The purpose of this pPolicy is to establish general guidelines for the issuance and utilization of all District- issued computers and portable computing such devices by officials, staff, students, and other authorized persons within the School District of Philadelphia (“District”). Definitions For the purposes of this policy the following phrase shall have the following meaning: Portable computer - any laptop computer, computer tablet, hand-held device or any similar personal computing equipment that is specifically designed to be easily transportable and mobile. Desktop computer - any computer or computing equipment that is specifically designed to be stationary,

possibly requiring an external monitor and/or other peripherals for proper use. Computing device - any portable computer, desktop computer or similar technology equipment that is designed for end-user personal computing, information processing or information consumption. Authority The Pennsylvania Public School Code permits the Board of Education (“Board”) to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper, regarding the provision and use of The School District of Philadelphia (“District”) may, in its sole discretion, provide desktop computers and portable computers or other hand-held or similar computing devices to certain employees, officials, or students, or other authorized personnel for the express purpose of enhancing the instructional program and operational efficiency of administrative and school-based activities. [1] Delegation of Responsibility The Board directs the Superintendent or their designee, through the Office of Information

Technology and Data Management, to create and maintain Administrative Procedures regarding the appropriate Chief administrator, i.e., the Superintendent and those senior administrators reporting directly to the Superintendent, in addition to the General Counsel and Chief of Staff of the Board of Education (“Board”), shall designate an official to administer the procurement, acquisition, administration, implementation, and issuance of computing devices within their respective divisions subject to the following guidelines, which shall be made known to all appropriate officers, directors, managers and all other District personnel. The official designated by each appropriate Chief administrator to oversee the implementation of this policy and issuance of all such computing devices within each respective division shall: 1. Maintain direct oversight of the inventory of equipment, service contracts, and internal controls for all

computing devices; and 2. Ensure compliance with and fully enforce this policy and other Board policies and administrative procedures setting forth the parameters for the eligibility, approval, assignment, utilization, maintenance, and financial oversight of all such computing devices under their direct control and supervision. The Superintendent and Chief Information Officer shall by mutual agreement, be permitted to except any provision contained within this policy provided that such exception is deemed a critical operational necessity. Mandatory Regulatory Procedures: All employee desktop computers and portable computers shall be used for the sole and express purpose of conducting official business and supporting the functions of the District. Use of all such devices is subject to Board pPolicy 815 - Acceptable Use of Internet, Technology, and Network Resources. [1][2] An employee may be issued a desktop computer or portable computer for the performance of specific job-

related duties and responsibilities only if the following apply: 1. Employee is in a full-time position and has an active employment status; and 2. Employee’s job-related duties and responsibilities require regular and systematic use of a computing device. An employee may be issued either a desktop computer or a portable computer for the performance of their duties, but not both. Exceptions to this restriction must be reviewed and approved by the Chief Information Officer or designee unless the employee has an employment contract that specifies otherwise. Persons not directly employed by the District including, but not limited to, volunteers, retired employees, employees hired on a per diem basis, or employees on extended leave or with an employment status of inactive shall not be eligible for the issuance of any computing device. A student of the District may be issued a portable computer for the specific purpose of fulfilling their

instructional program provided that the student is actively enrolled in a District school or program, and that the school issuing the device has developed an approved comprehensive plan for parental approval, distribution, inventory tracking, maintenance, monitoring and responsible use of computing devices issued to students. Any plan for the issuance of computing devices to students must be approved by the Chief Information Officer or designee. When issued to an individual employee, computing devices are considered the property of the primary organizational unit to which the receiving employee belongsDistrict and shall be returned upon termination of employment with the District, after reassignment of job duties or immediately upon request at any time by a District official. Employee computing devices shall appear on the organizational unit’s Personal Property Inventory List. [3]

When issued to a District student, computing devices are considered the property of the school to which the student is assignedDistrict and shall be returned upon leaving active status from the District, after reassignment to a different school or immediately upon request at any time by a school or District official. Student computing devices shall appear on the school’s Personal Property Inventory List. [3][4] All computing devices owned and issued by the District to employees or students may include the District’s software image and any such additional software installed for specific administrative tasks or specific District supported instructional programs. The installation of any other software images or applications on such devices is prohibited absent advanced authorization from the Chief Information Officer or designee. Installation of software not explicitly owned or approved by the District shall remain the legal and financial responsibility of the employee or student. [1]

EmployeesOfficials, staff, other authorized personnel, and students are expected to use reasonable care take all appropriate measures and precautions to prevent the loss, theft, damage and/or unauthorized use of computing devices. Such measures include, but are not limited to, storing computing devices in a locked and secured location when not in use, refraining from leaving computing device unattended in public areas or classrooms, and keeping all foods and beverages away from computing devices and equipment. In the event of loss, theft, damage and/or unauthorized use of computing devices, the assigned employee/student will be held legally and financially responsible to the District for the replacement and/or repair of the computing device issued to the employee/student. Should an employee’s computing device be lost or stolen, the employee must: 1. Immediately report the theft or loss to their immediate supervisor and Chief representative;

2. Obtain an official police report documenting the theft; and 3. Provide a copy of the police report to their immediate supervisor and Chief representative. Should a student’s computing device be lost or stolen, the student and/or student’s parent or guardian must: 1. Immediately report the incident to the student’s teacher and principal; 2. Obtain an official police report documenting the theft; and 3. Provide a copy of the police report to the student’s teacher and principal. The District may add security and other tracking technology to any and all computing devices issued by it and any and all such usage is subject to management review, monitoring and auditing by the District. Other audits may be performed on the usage and internal controls of computing devices subject to the Public School Code and Board policy.[1][3] Failure to comply with any Board policies or aAdministrative pProcedures regarding the use and handling of

computing devices issued by the District mayshall result in appropriate disciplinary action and/or reimbursement of any and all associated costs.[4] Legal References: 1. 24 P.S. § 5-510 2. Policy 815. - Acceptable Use of Internet, Technology and Network Resources 3. Policy 624. Capital Asset Policy 4. Policy 706.1. Property Records 5. Policy 224. - Student Care of School Property 6. Policy 317. - Employee Conduct/Disciplinary Procedures and Reporting Requirements Administrative Procedures: Policy 717.1 Administrative Procedures

Effective: Administrative Procedures for District-Issued Computers and Portable Computing Devices (Attachment for Policy No. 717.1) Purpose These Administrative Procedures are directed to employees, contractors, and students who are assigned a portable computing device by the School District of Philadelphia (“District”). The goal is to provide clear expectations to all parties regarding the use and care of these devices. The District's responsibility is to assign a computing device under Policy 717.1 - District-Issued Computers and Computing Devices. As such, the Office of Information Technology and Data Management (OITDM) is responsible for procurement/acquisition, distribution, tracking, and inventory processes, and repair and replacement as deemed necessary (in line with our replenishment practices with regard to student chromebooks). Definitions Computing device: Includes but is not limited to any laptop computer, desktop computer,

Chromebook or similar technology equipment that is designed for end-user personal computing, information processing or information consumption. Procedures Procurement and Acquisition of Computers/Computing Devices ● OITDM purchases, pursuant to procurement policies, all staff and student computing devices. ● OITDM approval is required for any other computing device purchases initiated by a District school or program office. Purchasing requests are evaluated by OITDM using the District’s ERP System (Oracle). ● OITDM approval is required for any computing device donations and compliance with fundraising and donation policies is also required. ○ Donations that will not be accepted: ■ Used equipment ■ Student or staff computers donated from a third party ○ All other requests should be sent to the IT Help Desk for review. Staff Computers Office of Information Technology and Data Management Responsibilities ● Assignment of Computer

○ An employee may be issued only one portable computing device - a desktop computer or laptop computer - for the performance of their duties, but not both. Exceptions to this restriction must be reviewed and approved by the Chief Page 1 of 5

Effective: Information Officer (CIO) or their designee. If an employee has a legal accommodation that specifies otherwise, the CIO will review the same. ○ Staff Laptop Eligibility ■ Central Administration: The majority of Central Administration staff will be assigned a laptop given that their job related duties require the regular and systematic use of a computer. ■ School-based Staff: Staff with the titles listed here will be assigned a laptop given that their job related duties require the regular and systematic use of a computer. Laptop distribution is incorporated into the onboarding process. ○ Contractors meeting specific requirements may be issued a District laptop computer or desktop computer for the performance of their duties while contracting with the District. ■ To be issued a District computing device, the contractor must be properly reviewed and entered by Talent in the District’s Human Resources system.

■ Device pick-up and return will be completed in the 440 Education Center. The program office or contractor’s employer will be responsible for any shipping expenses if the contractor is unable to access the 440 Education Center. ○ Laptops will be assigned directly to each staff member. If the staff member changes departments or schools, the laptop remains with the staff member. ■ In cases where updated job responsibilities require a particular computer type and/or configuration, a new computing device may be issued and the current device would be returned to OITDM. ● Inventory Management of Staff Computers ○ OITDM is responsible for managing all staff assignments in the District’s Computer Inventory System. Therefore, these laptops will not be part of a school or department assigned inventory ○ When advanced notice of separation is provided to the School District, OITDM will notify individuals via email of the need to return the device per the agreement signed.

○ If an individual fails to return the device, the residual value will be deducted from their term pay. ○ Each program office or school should take actions in conformity with Policy 800 - Records Management, its Administrative Procedures and and protocols developed in conjunction therewith when an employee leaves the District. ● Training and Supports ○ Google Workspace Support ■ Trainings to support Google services, including email (Gmail), calendar, Google Classroom, and Google Drive, are open to all staff. Training sessions can be found in the Performance and PD Management System in the Employee Portal. Page 2 of 5

Effective: ● Offices seeking team or department trainings are invited to contact the Educational Technology department by emailing edtech@philasd.org. ■ Gmail (Google Email) and Google Calendar steppers and videos can be found at philasd.org/google Staff Responsibility of Assigned Computers ● At time of distribution, staff are required to sign a digital agreement that documents expectations for computing device management and care. Staff members can access their signed agreement through the Employee Portal. ● Staff are expected to use reasonable care to prevent the loss, theft, damage and/or unauthorized use of computers. Such measures include, but are not limited to, storing computers in a locked and secured location when not in use, refraining from leaving laptops unattended in public areas, vehicles, or classrooms, and keeping all foods and beverages away from computing devices and equipment.

● Staff who choose to take their District-issued computers home at night are responsible for bringing them to work each day. OITDM does not guarantee that a loaner will be available if the computer is forgotten at home. ○ School-based staff should inquire about a loaner device in their buildings. ○ Central Administration staff should open a HelpDesk ticket to determine if a loaner computer is available. ● Staff not assigned a computer who may temporarily require access to one for a training or other need should be lent a Chromebook from the existing pool used for student distribution. ● Computer Theft ○ In instances of theft where reasonable care has been taken, the staff member will not be held financially responsible. ○ In instances of theft where reasonable care was not taken, the staff member will be held financially responsible. ○ Once a replacement device is available, the staff member will be responsible for picking up it from the Education Center. ○ Reporting Procedures:

■ Theft on District property requires a serious incident report to be submitted to the staff member’s immediate supervisor. An official police report is required. ■ Theft at any other location requires an official police report documenting the theft. A copy must be submitted to their immediate supervisor. ■ All instances of theft must be reported to the IT Help Desk immediately and include the relevant serious incident report number and/or police report number. ● Computer Loss Page 3 of 5

Effective: ○ In instances where a staff member loses their staff laptop, the staff member will be held financially responsible. ○ Staff will not receive a replacement laptop until arrangements to pay the depreciated value of the lost device have been made. ■ When needed to support job responsibilities, a loaner device may be provided. ● School based staff can borrow a chromebook or other available device at the school ● Central administration staff will be issued a loaner device from OITDM. ■ Once a replacement device is available, the staff member will be responsible for picking up it from the Education Center. ○ Reporting Procedure: All instances of lost staff laptops should be reported to the IT Help Desk. ● Computer Damage ○ District computing devices purchased by OITDM include warranty and repair coverage. Damage beyond this coverage may be the responsibility of the staff member or their employing department, depending on the factual circumstances

(i.e. number of time devices have been previously damaged). ○ Staff can refer to this website to get information regarding the staff laptop program including repair: philasd.org/stafflaptops Shared Devices Utilized in Instructional and Other Settings ● Schools and Offices are responsible for the management of their shared device inventory in the District’s computer inventory system. ● Schools and Offices must submit yearly computer inventory. ● In the event of theft, the school administrator or their designee must: ○ Immediately report the theft or loss to the Office of School Safety via a serious incident report; ○ Obtain an official police report documenting the theft; and ○ Provide the serious incident report documenting the theft and a copy of the police report to the IT Helpdesk in order to remove the stolen equipment from the school’s inventory. Student Computers Office of Information Technology and Data Management Responsibilities

● OITDM will provide schools with a Chromebook for every student plus an additional 10% inventory based on school enrollment in the Student Information System (SIS) to provide enough replacements for lost, stolen, and damaged Chromebooks. Page 4 of 5

Effective: ● OITDM will provide monthly services to pick up damaged devices and provide replacement devices. Replacement devices support keeping a school computer inventory that is 110% of the school’s enrollment based on the data from each school-managed computer inventory and SIS enrollment. ○ Details about current Chromebook Exchange Program: SY22-23 Chromebook Exchange Program School Responsibilities ● Assign every student a chromebook in the inventory system ● Update the computer inventory system to reflect changes made in student assignments due to damage, loss, or theft ● Submit yearly computer inventory report ● Provide adequate charging and storage solutions ● Use the District’s Student Code of Conduct to address students who have chronic issues with Chromebook usage and care ● Communicate expectations, including how to exchange a damaged device or replace a lost device, to staff and families ● Please see the detailed guidance found here for more information

Student/Parent/Guardian Responsibilities ● If schools send the Chromebook home, students and families shall return the Chromebook to school each day ● Students and families are expected to use reasonable care in maintaining the Chromebook and charger. ● Sample family letter: Chromebook Letter for families Maintenance Schedule These Procedures shall be reviewed upon review of the Policy, or upon the occurrence of a triggering event. Related Information: Policy 702 - Grants, Gifts, Donations, and Student Fundraising Policy 702.2 - Fundraising and Crowdfunding Example Chromebook Letter for Families Acceptable Use Policy Student Code of Conduct Employee Code of Ethics SY22-23 Chromebook Exchange Program Page 5 of 5

THE SCHOOL DISTRICT OF PHILADELPHIA No. 805.1 SECTION: 800 Operations TITLE: Policy 805.1 - Relations with Law Enforcement Agencies ADOPTED: January 19, 2017 REVISED: POLICY 805.1 - RELATIONS WITH LAW ENFORCEMENT AGENCIES Purpose The School Reform CommissionBoard of Education (“Board”) recognizes that cooperation with law enforcement agencies is considered essentiala layer of support for protecting students and staff, and maintaining a safe and welcoming environments in School District of Philadelphia (“District”) schools environment in schools, and safeguarding district property. Definitions Incident - an instance involving an act of violence; the possession of a weapon by any person; the possession, use, or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use, or sale of alcohol or tobacco by any person

on school property; or conduct that constitutes an offense listed under the Safe Schools Act.[1][4][5] Authority As required by the Pennsylvania Public School Code, the Board shallIt shall be the policy of the SRC to establish and maintain a cooperative relationship between the school dDistrict and local police departments in the reporting and resolution of incidents that occur on school property, at any school-sponsored activity, or on any conveyance providing transportation to or from a school or school-sponsored activity. [1][2] The SRC directs the Superintendent to execute and update, on a biennial basis, a memorandum of understanding with each local police department that has jurisdiction over school property in accordance with state law and regulations.[1][3] Delegation of Responsibility The Board directs the Superintendent or their designee, through the Office of School Safety, to execute and maintain a memorandum of understanding with the City of Philadelphia’s Police

Department (PPD) in accordance with state law and regulations.[1][3] The Office of School Safety shall also coordinate the reporting to the Philadelphia Police Department and Pennsylvania Department of Education as required by law.[1] School employees are required to report incidents to the Office of School Safety in conformity with School Safety Directives. The Board also directs the Superintendent or their designee, through the Office of School Safety, to develop Administrative Procedures that outline how the Office of School Safety works with the PPD to maintain safe and welcoming environments in District schools. Mandatory Regulatory Procedures: Memorandum of Understanding In accordance with state law and regulations, the Superintendent shall execute and update, every two (2) years, a memorandum of understanding with each local police department that has jurisdiction over school property.

The memorandum of understanding shall be signed by the Superintendent, Chief of Police of the police department with jurisdiction over the relevant school property, and principals of each school building of the school entity, and be filed with the Office of Safe Schools. [1][3] In developing and updating the memorandum of understanding, the district shall consult and consider the State Board of Education model memorandum of understanding. If the district’s memorandum of understanding with local law enforcement contains substantive differences from the State Board of Education model memorandum of understanding, the Superintendent shall provide a written statement which identifies the differences and the reasons for the differences as part of the biennial filing with the Office for Safe Schools.[1] [3] The memorandum of understanding with the PPD shall comply with state law and regulations and set forth

procedures to be followed regarding incidents that include, but are not limited to, acts of violence, weapons, terroristic threats, controlled substances, alcohol and tobacco.[4][5][8][9][10][6] The memorandum of understanding may specify other matters related to crime prevention mutually agreed upon by the Superintendent and the local police department that has jurisdiction over the school property.[1] Students with Disabilities The district shall provide a copy of its administrative procedures for behavior support, developed in accordance with the Special Education Plan, to each local police department that has jurisdiction over school property. Updated copies shall be provided each time the administrative procedures for behavior support are revised by the district.[11][12][13][14] The district shall invite representatives of each local police department that has jurisdiction over school

property to participate in district training on the use of positive behavior supports, de-escalation techniques and appropriate responses to student behavior that may require intervention, as included in the district’s Special Education Plan and positive behavior support program.[11][12][15][13][14] Referral to Law Enforcement The Superintendent, Office of School Safety, or designee shall immediately report required incidents and may report discretionary incidents committed on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity, to the local police department that has jurisdiction over the school’s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with local law enforcement and SRC policies.[16] [1][4][17][18][19][20][14][6][7][8][9][10][21][22][23] Safe Schools Report

Annually, by July 31, the Superintendent shall report on the designated form, to the Office for Safe Schools at the Pennsylvania Department of Education, all new incidents as required by state law.[1] Prior to submitting the Safe Schools report, the Superintendent and each police department having jurisdiction over school property shall do all of the following: 1. No later than thirty (30) days prior to the deadline for submitting the Safe Schools report to the Office for Safe Schools, the Superintendent shall submit the report to the police department that has jurisdiction over the relevant school property. The police department shall review the report and compare the data regarding criminal offenses and notification of law enforcement to determine whether the report accurately reflects police incident data.

2. No later than fifteen (15) days prior to the deadline for the Superintendent to submit the report to the Office for Safe Schools, the police department shall notify the Superintendent, in writing, whether the report accurately reflects police incident data. Where the police department determines that the report accurately reflects police incident data, the chief of police shall sign the report. Where the police department determines that the report does not accurately reflect police incident data, the police department shall indicate any discrepancies between the report and police incident data. 3. Where a police department fails to take action as required above, the Superintendent shall submit the report to the Office for Safe Schools and indicate that the police department failed to take the required action. Legal References: 1. 24 P.S. 1303-A 2. 22 PA Code 10.1 3. 22 PA Code 10.11 4. 22 PA Code 10.2 5. 35 P.S. 780-102 6. Pol.icy 218 - Student Conduct and Discipline

7. Pol.icy 218.1 - Weapons 8. Pol. 218.2 9. Pol. 222 10. Pol. 227 11. 22 PA Code 10.23 12. 22 PA Code 14.104 13. Pol. 113 14. Pol. 113.2 15. 22 PA Code 14.133 16. 24 P.S. 1302.1-A 17. 22 PA Code 10.21 18. 22 PA Code 10.22 19. Pol. 103.1 20. Pol. 113.1 21. Pol. 323 22. Pol. 351 23. Pol. 904 Related Information: 22 PA Code 10.24 Pol. 805 Pol. 909 Administrative Procedures: Policy 805.1 Administrative Procedures Relations with Law Enforcement Agencies Presentation

Effective: Administrative Procedures for Relations with Law Enforcement Agencies (Attachment for Policy No. 805.1) Purpose The Board of Education recognizes that cooperation with law enforcement agencies is a layer of support for protecting students and staff. The purpose of these Administrative Procedures is to effectuate Policy 805.1 - Relations with Law Enforcement Agencies and outline how the Office of School Safety works with the City of Philadelphia’s Police Department to maintain safe and welcoming environments in School District of Philadelphia (“District”) schools. Definitions Incident: An instance involving an act of violence; the possession of a weapon by any person; the possession, use, or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use, or sale of alcohol or tobacco by any person on school property; or conduct that constitutes an offense

listed under the Safe Schools Act. Procedures The District will comply with all legally appropriate orders from law enforcement agencies, to the extent required by law. District personnel shall follow the Board Protocols for Welcoming Sanctuary Schools when handling requests from Immigration and Customs Enforcement (ICE). In addition, in conformity with state law and regulation, the Superintendent shall enter into a Memorandum of Understanding (MOU) clarifying the District’s partnership with the local law enforcement agency, the City of Philadelphia’s Police Department (PPD). Memorandum of Understanding In accordance with state law and regulations, the Superintendent shall execute and update, every two (2) years, a MOU with the PPD. The MOU shall be signed by the Superintendent and Chief of the PPD, and be filed with the Office of Safe Schools at the Pennsylvania Department of Education. In developing and updating the MOU, the District shall consult and consider the State

Board of Education model memorandum of understanding. The current version of the MOU can be found here: Current MOU between SDP and PPD In addition to the MOU required under the School Code, the Office of School Safety shall support the local law enforcement agency implementing their policy related to diversionary programs. The District does not make decisions regarding whether to charge an individual with a crime. Nothing in these Administrative Procedures affects an individual’s rights to pursue redress for alleged criminal acts. Page 1 of 3

Effective: Students with Disabilities The District will share the Special Education Plan with the PPD. Visits to Schools for Positive School Programming The Office of School Safety shall coordinate with representatives of the PPD to participate in visits to schools related to PPD Community Relations programs and initiatives to foster positive engagement and relationships between students and law enforcement. Training The Office of School Safety shall invite representatives of the PPD to participate in District training on the use of positive behavior supports, de-escalation techniques, and appropriate responses to student behavior that may require intervention. Referral to Law Enforcement The Office of School Safety shall report required incidents and may report discretionary incidents committed on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity, to the PPD, in

accordance with state law and regulations, under the procedures set forth in the MOU with local law enforcement and Board of Education policies. Safe Schools Report Prior to submitting the Safe Schools report, the District and PPD are required to: 1. No later than thirty (30) days prior to the deadline for submitting the Safe Schools report to the Office for Safe Schools, the Superintendent shall submit the report to the police department that has jurisdiction over the relevant school property. The police department shall review the report and compare the data regarding criminal offenses and notification of law enforcement to determine whether the report accurately reflects police incident data. 2. No later than fifteen (15) days prior to the deadline for the Superintendent to submit the report to the Office for Safe Schools, the police department is required to notify the Superintendent, in writing, whether the report accurately reflects police incident data.

Where the police department determines that the report accurately reflects police incident data, the chief of police is required to sign the report. Where the police department determines that the report does not accurately reflect police incident data, the police department is required to indicate any discrepancies between the report and police incident data. [1] Page 2 of 3

Effective: 3. Where a police department fails to take action as required above, the Superintendent shall submit the report to the Office for Safe Schools and indicate that the police department failed to take the required action. Maintenance Schedule These Procedures shall be reviewed upon the review of the Policy or upon the occurrence of a triggering event, such as the execution of a new MOU. Legal References 1. 22 Pa. Code § 10.11 Related Information: Philadelphia Police Department: School Diversion Program Policy 113.1 - Discipline of Students with Disabilities Policy 218 - Student Conduct and Discipline Policy 218.1 - Weapons Policy 805 - Emergency Preparedness Page 3 of 3

SDP School Safety & Philadelphia Police Department Partnership

SDP School Safety & Philadelphia Police Department Partnership ● Personnel “School Beat” Officers ○ 67 PPD Officers providing front line support to schools on an as needed basis ○ Not stationed or permanently based in a school (not the SRO model) ○ $8+ Million in-kind personnel support ($120,000/Officer) ● Emergency Response ○ Response to high-risk threats against school communities that require police response 2

SDP School Safety & Philadelphia Police Department Partnership ● Safety Zones ○ Increased PPD presence outside schools and in school community corridors in highest need areas (based on data) ● Supplemental Support ○ PPD Officer staffing for special events and athletics ● Training Partnership ○ SDP School Safety to provide PA Act 67 School Safety Personnel Certification to PPD Officers ○ Active Shooter Response Training 3

SDP School Safety & Philadelphia Police Department Philadelphia Police Department School Diversion Program Outcomes – Reduction in Arrests 4 Intensive Prevention Services (IPS) – Core Components ● Academic Support ● Social/emotional competency building ● Mentoring ● Recreation ● Work ready programming ● Community service ● Engagement with parental involvement ● Victim-Offender conferencing

Policy 805.1 Relations with Law Enforcement Agencies

Policy 805.1 Relations with Law Enforcement Agencies ● The Policy formalizes and structures the relationship between SDP and the Philadelphia Police Department (PPD) through an MOU ○ MOU is required by PA Public School Code ○ MOU is updated every 2 years ○ PPD provides an important layer of support to SDP in protecting students, staff, and maintaining safe and welcoming school communities 6

Policy 805.1 Relations with Law Enforcement Agencies Updates to Administrative Procedures ● Published current MOU – linked in Admin. Procedures ● Added to align with priorities and current practice ○ Information on Protocols for Welcoming and Sanctuary Schools ○ Support for diversion from arrest, affirming our priority to dismantle the school-to-prison pipeline ○ Importance of collaborating on training with PPD Officers to support students and safe schools ● Added priority to facilitate positive school programming engagement of law enforcement officers in schools per feedback from school leaders, teachers, and parents and guardians 7

THE SCHOOL DISTRICT OF PHILADELPHIA No. 807 SECTION: 800 Operations TITLE: Policy 807 - Opening Exercises/Flag Displays ADOPTED: April 27, 1981 REVISED: December 14, 2017 POLICY 807 - OPENING EXERCISES/FLAG DISPLAYS Purpose The School Reform CommissionBoard of Education (“Board”) adopts this policy to ensure thatrequire the School District of Philadelphia (“District”) to provide guidance to all dDistrict schools for followingcomply with state and federal laws concerning United States flag (“flag”) displays and opening exercises while respecting the rights of individuals. Authority As required by the Pennsylvania Public School Code and State and Federal laws and regulations, the Board shall provide a flag, flagstaff, and the necessary appliances therefor, and shall display said flag upon or near each public school building in clement weather, during school hours, and at such other times as the Board may determine. The Board shall also maintain rules and regulations as to the

proper display of flags. [1] Delegation of Responsibility The Board directs the Superintendent or their designee, through the Division of Operations, to effectuate the display of aA United States flag shall be displayed in classrooms and on or near each school building during school hours, in clement weather, and at other times determined by the SRCdesignee.[1] The Deputy Superintendent of Academic Services or their designee, in coordination with the Division of Operations, shall also develop Administrative Procedures to guide District schools in displaying the flag in conformity with law. District schools shall provide opening exercises that include a salute to the flag and/or recitation of the Pledge of Allegiance or the National Anthem.[1] Opening exercises may also include a brief period of silent prayer or meditation. Silent prayer or meditation shall not be conducted as a religious service or exercise.[2] Mandatory Regulatory Procedures:

Students and staff may decline to recite the Pledge of Allegiance or National Anthem and /or decline to salute the flag on the basis of personal belief or religious conviction. Students and staff who choose to refrain from such participation shall respect the rights and interests of others, classmates who do regardless of whether they choose to participate or not.[1][2][3] Opening exercises may also include a brief period of silent prayer or meditation. Silent prayer or meditation shall not be conducted as a religious service or exercise.[3] Legal References: 1. 24 P.S. 771 2. 24 P.S. 1516.1

3. 22 PA Code 12.10 4. 24 P.S. 1516.1 Administrative Procedures: Policy 807 Administrative Procedures

Effective: Administrative Procedures for Opening Exercises/Flag Displays (Attachment for Policy No. 807) Purpose The purpose of these Administrative Procedures is to effectuate Policy 807 - Opening Exercises/Flag Displays, which mandates that District schools follow state and federal laws concerning United State flag displays and opening exercises while respecting the rights of individuals. Policy 807 directs District schools to provide opening exercises that include a salute to the flag and/or recitation of the Pledge of Allegiance or the National Anthem. Opening exercises may also include a brief period of silent prayer or meditation. Silent prayer or meditation shall not be conducted as a religious service or exercise. These Administrative Procedures are primarily directed to Principals and their Building Engineers assigned to the school building. Definitions Opening Exercises: Opening exercises include but are not limited to a salute to the flag and/or

recitation of the Pledge of Allegiance or the National Anthem. Opening exercises may also include a brief period of silent prayer or meditation. Opening exercises can be counted as instructional time. Flag: United States flag. Procedures Flag Display Guidelines: As a general rule, United States flags displayed in classrooms should be placed in locations that are visible to those inside the classroom. Guidance for appropriate display of the United States flag can be found within the United States Flag Code. For any questions about appropriate flag display, please contact the Office of General Counsel. Do not dispose of a United States flag without first contacting the Facilities Support Desk at (215)-400-5172. Building Engineer’s Responsibility: The Building Engineer is responsible for appropriately displaying the flag at or near the school building in accordance with the United States Flag Code.

Principal’s Responsibility: The Principal or their designee is to provide every classroom with flags for display. The Principal is to indicate completion of this task in the annual New School Year Opening Checklist. If the school does not have a sufficient number of classroom flags, then the principal may contact their Building Engineer to replenish their supply. For exterior flags, the Building Engineer may contact the Facilities Support Desk at 215-400-5172. Page 1 of 2

Effective: Teacher’s Responsibility: Classroom teachers are to request a flag to display from the Principal if they are not otherwise provided with one. Teachers shall place the flag in a location within their classroom that is visible to those inside the classroom. Opening Exercises Students and staff may decline to recite the Pledge of Allegiance or National Anthem and/or decline to salute the flag on the basis of personal belief or religious conviction. Students and staff shall respect the rights and interests of others, regardless of whether they choose to participate or not.[1][2] Principal’s Responsibility: The Principal is to identify and then schedule a time of day in which daily opening exercises occur for their individual school. The identified system and procedure is to be included in their individual school’s Staff Handbook and Student Handbook and reviewed at the beginning of each year.

Teacher’s Responsibility: The classroom teacher is responsible for informing students of the expectations related to opening exercises, as well as the rights of all students regarding their participation or lack thereof in opening exercises. Maintenance Schedule These Administrative Procedures will be reviewed upon review of the Policy, or upon the occurrence of a triggering event. Legal References: 1. 24 P.S. 771 2. 22 PA Code 12.10 Related Information 24 P.S. 771 Pennsylvania Department of Education: Instructional Time and Act 80 Exceptions United States Flag Code Page 2 of 2

THE SCHOOL DISTRICT OF PHILADELPHIA No. 808 SECTION: 800 Operations TITLE: Policy 808 - Food Services ADOPTED: April 27, 1981 REVISED: February 15, 2018 POLICY 808 - FOOD SERVICES Purpose The School Reform CommissionBoard of Education (“Board”) recognizes that students require adequate, nourishing food and beveragesmeals in order to grow, learn, and maintain good health. Therefore, the Board enacts this Policy to provide students with access to high-quality, nutrient-rich meals as a means of promoting student health and providing safe, welcoming, and healthy environments in School District of Philadelphia (“District”) schools. The SRC directs that District food service programs shall be directed at meeting the needs of students in accordance with SRC policy.[9][10][11][15][16][17] Authority The Board shall offer food services to students in conformity with all applicable federal laws and regulations, including the guidelines established by the United States Department of Agriculture

(USDA).[1][5][8][9][10][11][15][16][17][19][25][26] The food service program shall be operated in compliance with all applicable state and federal laws and regulations, as well as federal guidelines established by the Child Nutrition Division of the United States Department of Agriculture (USDA).[1][2][3][4][5][6][7][8][9][10] Delegation of Responsibility The SRC Superintendent or their designee, through the Division of Food Services, shall provide food service for school breakfasts and school lunches, at no cost to the student, that meets the standards required by state and federal school breakfast and lunch programs.[1][2][3][5][6][7][9][10][17][18] Cafeterias shall be operated on a non-profit basis.[3][5][7][14][26][27] The Division of Food Services District may also arrange for participateion in an after school feeding programs that, which provides meals to students enrolled in the District's after school education programs.[1] [6][11][12][27]

The Division of Food Services shall develop Administrative Procedures that list the prices for nonprogram food in conformity with applicable law.[3][13][14] Food sold by the school may be purchased by District employees. The price for all food items sold in the schools, including non-program foods, shall be established annually by the Division of Food Services and shall comply with state and federal laws and regulations.[3][13][14] The District shall ensure that in the operation of the food service program, no student, staff member, or other individual shall be discriminated against on the basis of race, color, national origin, age, sex, or disability.[15] [16] Accommodating Students With Special Dietary Needs

The District Division of Food Services shall make appropriate food service and/or meal accommodations to students with special dietary needs in accordance with applicable law, regulations and SRCBoard policy.[9] [10][13][15][16][21][22][23][24] Operation and supervision of the food service program shall be the responsibility of the Senior Vice President of Food Service. Cafeterias shall be operation on a non-profit basis. The Board directs the Superintendent or their designee, through the Chief Financial Officer, to A review of the cafeteria accounts shall be made by the Chief Financial Officer or designee monthly.[2][3][13][25][26] The Board directs the Superintendent or their designee, through the Office of Auditing Services, to review the cafeteria accounts annually.[2][3][8][13][25][26] The Superintendent or designee shall comply with local, state and federal requirements for conducting cafeteria

health and safety inspections and ensuring employee participation in appropriate inspection services and training programs.[17][18][19][20] The Superintendent or their designee, through the Division of Food Services, shall annually notify students, parents/guardians, and employees concerning the contents of this policy and applicable aAdministrative pProcedures. Notification shall include information related to nondiscrimination.[15] Professional Standards for Food Service Personnel The District shall comply with the professional standards for school food service personnel who manage and operate the National School Lunch and School Breakfast Programs. For purposes of this policy, professional standards include hiring standards for new food service program directors and annual continuing education/training for all individuals involved in the operation and administration of school meal programs.

Such professional standards shall apply to both District-operated food service programs and contracted food service program.[5][7][20][25] Mandatory Regulatory Procedures: In conformity with any applicable provisions of a collective bargaining agreement with the District, school employees may purchase food available at schools. The price for all food items sold in the schools, including non-program foods, shall be established annually by the Division of Food Services and shall comply with state and federal laws and regulations.[3][4][13][14] The District shall not, in the operation of the food service program, discriminate against any student, staff member, or other individual on the basis of race, color, national origin, age, sex, or disability.[15] [16] The Superintendent or designee shall comply with local, state and federal requirements for conducting cafeteria health and safety inspections.[17][18][19][20][26][27] Professional Standards for Food Service Personnel

The District shall comply with the professional standards for school food service personnel who manage and operate the National School Lunch and School Breakfast Programs.[5][7][20][25]

School Food Safety Inspections The District shall obtain two (2) safety inspections per year in accordance with state and federal laws and regulations.[17] [18][19][26] The District shall post the most recent inspection report and release a copy of the report to members of the public, upon request. The District shall conduct self-inspections in accordance with local ordinances. School Food Safety Program The District shall comply with federal requirements in developing a food safety program that enables district schools to take systematic action to prevent or minimize the risk of foodborne illness among students and maintain proper health and sanitation standards. [9][10][11][18][19][26][27] The District shall maintain proper sanitation and health standards in food storage, preparation and service, in accordance with applicable state and local laws and regulations and federal food safety requirements.[19][26] [27] A La Carte Items

The District will not sell a la carte items to students if they do not have the money to pay at time of purchase School Meal Service and Accounts The District shall not charge students for breakfast, lunch, and after-school meals. [1][6][7][9][10][11] Legal References: 1. 24 P.S. 1335 2. 24 P.S. 1337 3. 24 P.S. 504 4. 24 P.S. 807.1 5. 42 U.S.C. 1751 et seq 6. 42 U.S.C. 1759a 7. 42 U.S.C. 1773 8. 2 CFR Part 200 9. 7 CFR Part 210 10. 7 CFR Part 220 11. 42 U.S.C. 1766a 12. 7 CFR Part 226 13. 42 U.S.C. 1760 14. 7 CFR 210.14 15. FNS Instruction 113-1 (USDA) 16. 7 CFR 210.23 17. 3 Pa. C.S.A. 5713 18. 42 U.S.C. 1758(h) 19. 7 CFR 210.13 20. 7 CFR 210.30 21. 7 CFR 15b.40 22. Pol.icy 103.1 - Nondiscrimination-Qualified Students With Disabilities/Protected Handicapped Students 23. Pol.icy - Special Education

24. Pol.icy - Food Allergy Management 25. 7 CFR 210.15 26. 7 CFR 220.7 27. 7 CFR 210.9 Related Information: 24 P.S. 696 P.L. 111-296 7 CFR Part 15 7 CFR Part 215 Pol.icy 103 - Nondiscrimination in School and Classroom Practices Philadelphia Code of Ordinances (Health Code) - Title 6, Sections 6-102, 6-301 Administrative Procedures: Policy 808 Administrative Procedures

Effective: Administrative Procedures for Food Services (Attachment for Policy No. 808) Purpose The goal of the School District of Philadelphia (“District”) is to provide nutrient-rich meal options that students of all ages and backgrounds will enjoy. The District believes that all students deserve access to great meals; accordingly, the District’s menus offer high-quality meals that meet both the USDA standards for school meals and the District’s own internal standards, including our prohibited ingredients list. Daily consumption of school meals has been shown to improve dietary intake. Students who eat school meals on a daily basis consume more fruits, vegetables, fiber, and whole grains than those who do not. The District’s School Meal Programs were developed to offset food insecurity and are grounded in a health equity approach. The District offers a consistent menu across neighborhoods and income statuses.

Assuring our students have access to meals is a priority for the District. We offer universal free school meals by participating in the Community Eligibility Provision (CEP) offered by the United States Department of Agriculture (USDA). This program allows the District to provide all students with breakfast and lunch at no cost, without collecting students’ household income information or paper applications for free or reduced-price meals. The District’s participation in CEP reduces the stigma that might be associated with receiving free and reduced-price school meals by ensuring all students have access to meals without regard to family income or resources. Definitions A la Carte: Any food or beverage sold by the Division of Food Service that is not part of a reimbursable meal. Food Safety Standards: The set of standards that protect people served by the District’s Food Service programs from foodborne illness by requiring that food preparation areas are clean and

sanitary, foods are served and maintained at proper temperatures, and food service staff have standard operating procedures that guide hygiene, sanitation, and service temperatures. Nutrition Standards: To qualify for meal reimbursement, all meals must meet federal nutrition standards. School meals must offer foods based upon the required components, which may include whole or enriched grains, fruits, vegetables, meats or meat alternatives, and fluid milk. Decisions about the specific foods to serve and the methods of preparation are made by the District. Nonprogram Food: A food or beverage, other than a reimbursable meal or snack, that is sold at the school and is purchased using funds from the child nutrition account. Nonprogram foods include but are not limited to adult meals and a-la-carte items. Page 1 of 4

Effective: School Food Authority (SFA): The governing body that has the legal authority to and is responsible for operating the School Meal Program or is otherwise approved by Food and Nutrition Service of the USDA to operate the School Meal Program. School Meal Program: The National School Lunch Program (NSLP), School Breakfast Program (SBP), Fresh Fruit and Vegetable Program (FFVP), and At-Risk After School (Supper) meal programs are federally assisted meal programs operating in all District brick and mortar buildings. Nonprofit private schools and charter schools that elect the District to provide meal service are also included in the School Meal Program. The program provides nutritionally balanced meals at no cost to enrolled students each school day. Procedures Professional Standards for Food Service Personnel For purposes of this Policy, professional standards include hiring standards for new food service

program directors and annual continuing education/training for all individuals involved in the operation and administration of school meal programs. Such professional standards shall apply to both District-operated food service programs. School Food Safety Food Safety Program The District shall comply with federal requirements in developing a food safety program that enables District schools to take systematic action to prevent or minimize the risk of foodborne illness among students.[9][10][18] The District shall maintain proper sanitation and health standards in food storage, preparation and service, in accordance with applicable state and local laws and regulations and federal food safety requirements.[19][26][27] For additional information and specifics regarding the Food Safety Program, please visit: SDP HACCP Inspections The Superintendent or designee shall comply with federal, state, and local requirements for

conducting cafeteria health and safety inspections and ensuring employee participation in appropriate inspection services and training programs. The District shall obtain two (2) safety inspections per year in accordance with federal, state, and local laws and regulations. The District shall conduct self-inspections in accordance with federal, state, and local laws and regulations.[17][18][19][26] Page 2 of 4

Effective: The District shall post the most recent inspection report and release a copy of the report to members of the public, upon request. For additional information and specifics regarding inspections, please visit: Policy 808 Health Department Inspections Community Eligibility Provision (CEP) Participation CEP, a key provision of The Healthy, Hunger Free Kids Act of 2010, allows the District to serve all students free meals without the burden of collecting household applications. This alternative reimbursement model saves the District time and money by streamlining paperwork and administrative requirements. Because all students receive meals at no charge, students are no longer confronted with the stigma associated with free or reduced price status. Offering all students a nutritious breakfast and lunch at no cost, CEP helps boost participation, helping schools ensure more students come to class well-nourished and ready to learn.

For additional information regarding CEP, please visit: Community Eligibility Provision Resource Center Charter School Participation in the School Meal Program The Division of Food Services offers a turn-key program to other SFAs at their request, including charter schools, complete with equipment and trained staff to service the students enrolled in their school. The equipment provided to charter schools by the Division of Food Services is and will remain the property of the District and the Division of Food Services. Further, the Division of Food Services will only provide administrative support and staffing for the charter school while the charter school opts for the Division of Food Services to provide the School Meal Program. A La Carte Items The District will not sell a la carte items to students if they do not have the money to pay at time of purchase. Nonprogram Food Nonprogram food shall be priced to generate sufficient revenues to cover the cost of such items.

All revenue from the sale of nonprogram food shall accrue to the child nutrition program account. Guidance for Principals Principals play an important role in ensuring that all students have an ideal school food environment that includes offering students breakfast before and after the bell, allowing students Page 3 of 4

Effective: ample time to obtain and eat their meals, and assuring sales of non-compliant snacks and extra food are limited within the building. ● All food offered for sale as fundraisers or offered by an individual or group outside of the Division of Food Services (competitive foods) are limited by Federal Regulation and the District’s Wellness Policy approved by the Board. ● Principals can devise their own system or use the temples on the Division of Food Services website. Each school Principal or designee is responsible for having information about the food fundraisers available for the PA Department of Education. Documentation must be kept for 3 years plus the current school year. ● For more information, please visit: https://www.philasd.org/foodservices/employee-information/policy-and-procedures/welln ess-policy/ Maintenance Schedule These Administrative Procedures will be reviewed upon review of the Policy, or upon the occurrence of a triggering event. Related Information:

USDA Guidance for School Food Authorities USDA Nutrition Standards for School Meals USDA National School Lunch Program Meal Pattern Chart Page 4 of 4

Board of Education <schoolboard@philasd.org> [EXTERNAL SENDER] Access to School Board Meetings 1 message Tue, Apr 25, 2023 at 6:24 AM To: schoolboard@philasd.org Dear School Board, I don’t know if public comment is allowed for the Policy Committee meeting. I wanted to share my experience in advance of the Policy meeting in the hopes that this issue can be discussed/addressed by the committee. If it cannot be addressed, please consider this email public comment for the May Action meeting. I attended the April 20th school board meeting. I wanted to speak, but the list for adult speakers was filled in less than 10 minutes. I still attended to provide support for my student speaker. The process for gaining access to the meeting room was complicated. Despite arriving at 3:30, I was made to wait in the atrium. I was only allowed upstairs because I sent a message to someone in the meeting room who notified security

that I should be allowed to attend the meeting. The staff member who accompanied my student speaker, in her mother’s place, also had difficulty getting in to the meeting. This level of restriction in access makes participation difficult. We have been directed to engage with the Board. Also, to attend the meetings to be aware of and engaged in the process. In advance of the May meeting, I would like to request that the Board communicate changes in admission procedures to the public as well as create a process that will ensure that members of the public are able to safely attend. Communicate expectations for behavior. The increased security should enable you to maintain order in the room. While live streams are an excellent way to increase access, sometimes Board members or the Superintendent make comments based on what is happening in the room. The issue with that is that their comments are decontextualized for virtual participants by the practice of muting the sounds of the room.

I am willing to discuss this further if more context is needed. Leigh Purnell Chief Executive Officer Southwest Leadership Academy Charter School -- Leigh Purnell Building Leaders One Student at a Time Sent from my iPhone

THE SCHOOL DISTRICT OF PHILADELPHIA BOARD OF EDUCATION POLICY COMMITTEE MEETING SPEAKERS LIST APRIL 27, 2023 Registered Speakers 1. Lisa Haver, APPS Topic: Policy 008 2. Blair Ryan, Community Member Topic: School Admissions Policy